23-point compliance checklist used by government contractors to pass DCAA audits on the first try
Employees must record time daily, not retroactively at week-end. DCAA auditors flag batch entries as non-compliant.
All hours must be recorded — not just billable. Indirect, overhead, PTO, and unallowable time must be tracked.
Timesheets require supervisor review and approval before payroll processing. Dual approval is best practice.
Every timesheet edit must be logged with original value, new value, reason, timestamp, and who made the change.
Hours must be allocated to specific contracts, tasks, and cost objectives — not lumped under general categories.
The system must clearly distinguish direct labor (charged to contracts) from indirect labor (overhead, G&A, B&P).
Employees must certify their own timesheets. Managers cannot enter time on behalf of employees.
A written timekeeping policy must exist, be distributed to all employees, and be consistently enforced.
Management must periodically verify that employees are working where and when their timesheets indicate.
The timekeeping system must have role-based access, preventing unauthorized edits and ensuring data integrity.
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The full 23-point DCAA compliance checklist is on its way to your email. While you wait, see how Simple Time automates most of these requirements below.
Stop managing compliance manually. Let the software do the heavy lifting.
Configurable daily entry enforcement with reminder notifications
Track all hours including indirect, overhead, PTO, and unallowable
Supervisor + manager approval chain before payroll processing
Every edit logged with original value, reason, timestamp, and user
Hours allocated to contracts, tasks, and cost objectives automatically
Clear cost type separation with project-level categorization
Digital signature certification on every submitted timesheet
Role-based permissions with SSO and audit logging
Contract cost reports, labor utilization, and variance analysis
Amendment requests with reason codes and approval chain
Separate roles for entry, approval, and payroll processing
Export to payroll and accounting systems with full audit linkage
14 days free. No credit card required. Full DCAA compliance mode enabled from day one.
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